DROUGHT RESILIENCE AND SUSTAINABLE LIVELIHOODS PROGRAM (DRSLP- II) - SUDAN COMPONENT
TERMS OF REFERENCE: ADMINISTRATION AND FINANCE ASSISTANT (State Level)
1.1 The African Development Bank is a multilateral financial institution which is involved in the development and financing of projects in its 54 Regional Member Countries (RMCs) in Africa. The Drought Resilience and Sustainable Livelihoods Program (DRSLP) is a 15 year investment program financed by the African Development Bank (AfDB), which is being implemented in phases in countries of the Horn of Africa region to address the negative impact of drought, within the framework of the IGAD Drought Disaster and Sustainability Initiative (IDDRSI), under the general leadership and coordination of the Intergovernmental Authority on Development (IGAD). The anticipated success of the DRSLP is based on the fact that it responds to the recognition of the necessity to address the causes of resource-based conflict and identifies the important role of livestock and agriculture in the economies of the HoA countries.
1.2 In the second phase of the Drought Resilience and Sustainable Livelihoods Program (DRSLP-II), the African Development Bank approved a grant of UA 20 Million (equivalent USD 30 million) for the Republic of Sudan to implement a project within the program. The main objective of this project is to support the fragile eco-systems, protect the natural resources, enhance drought resilience and improve the sustainable livelihoods of pastoral and agro-pastoral communities in the select projected areas, located in: (i) Gedarif State, (ii) Kassala State and (iii) White Nile State of Sudan. Since this Programme is envisaged to cover a period of 15-20 years, it will be up-scaled and expanded to cover more drought prone States as more resources become available.
1.3 The DRSLP-II project will be implemented over a period of 5 years and involve activities intended to enhance existing livelihoods through investment in sustainable use of natural resources, integrated land management, ecosystem restoration and support of agricultural and livestock development, while improving market access infrastructure. The proposed interventions involve activities that address water, pasture, market access, animal health and capacity building in a gender sensitive approach. The sector goal will be to contribute to poverty reduction, food security and accelerated sustainable economic growth through enhanced rural income. The program will also support income generating activities for women groups and the youth; and, in addition, address the special nutrition needs of children and women.
1.4 To oversee the implementation of the project, a Project Implementation Unit (PIU) will be established in each of the 3 states. Each PIU will comprise the following competitively recruited (nationals) staff: a State Project Coordinator, a Monitoring and Evaluation Officer, a Community Development Officer and an Administration and Finance Assistant. The state level PIU staff will be working with the Government technical staff on the ground in each state and localities. It is against this back drop that there is need to recruit an Administration and Finance Assistant to form part of the PIU team that will implement the DRSLP-II project in each of the 3 beneficiary States (Gedarif, Kassala and White Nile) in Sudan.
2. THE POSITION OF THE ADMINISTRATION AND FINANCE ASSISTANT Job title:
Administration and Finance Assistant
Project Implementation Unit (PIU), DRSLP-II, Ministry of Agriculture/ Livestock, State Administration
Location of assignment
Applicable State White Nile in Sudan.
Expected Start Date
Reporting to/supervised by
State Project Coordinator
Duration of the assignment
The contract is for a period of three years, renewable at the end of each year, subject to availability of funds and conditional upon the incumbent performing to the satisfaction of the project management.
- 3. DUTIES AND RESPONSIBILITIES
The role of the Administration and Finance Assistant is to facilitate a smoothly functioning, fully accountable, well-managed and results-oriented PIU Office and to facilitate program implementation and delivery. Under the guidance and overall supervision of the State Project Coordinator, the Administration and Finance Assistant will provide the leadership and advice in various aspects of the PIU office management and operations within the context of the DRSLP-II project implementation in the state; and undertake tasks that include but are not limited to the following:
(i) Support the day-to-day operations of the State PIU, including finance, administration, information technology and human resources
(ii) Schedule and coordinate meetings and missions, events, travel and accommodation arrangements and/or related activities
(iii) Establish, maintain and update administrative files, databases, and records ensuring that administrative, ethical and legal guidelines are well kept
(iv) Produce general memoranda, presentations and reports as directed by the State Project Coordinator
(v) Perform such other duties as may be assigned by the State Project Coordinator in support of activities of the State PIU.
- 4. MINIMUM QUALIFICATIONS & EXPERIENCE
4.1. Minimum requirements
(i) A Minimum of a Bachelor’s degree or equivalent with a major in a relevant in Social Science (Business management, public administration or related fields)
(ii) At least 5 years’ experience directly related to the duties and responsibilities specified;
(iii) State-of-the-art knowledge of the concepts, principles and practices of office management
(iv) Strong communication skills and persuasiveness in presenting, negotiating and resolving administrative and staff issues, both orally and in writing in English and Arabic
(v) Strong interpersonal skills and orientation as a team player
(vi) Ability to deal sensitively and build effective working relations with clients and colleagues;
(vii) Working experience in projects funded by the African Development Bank is an advantage.
4.2 Core competences
(i) Ability in organizing, prioritizing and scheduling work assignments
(ii) Ability to communicate effectively, both orally and in writing;
(iii) Ability to collect data, compile information and prepare reports;
(iv) Ability to make administrative /procedural decisions and judgments;
(v) Capacity to analyze and solve problems;
(vi) Demonstrated ability to maintain confidentiality;
(vii) Skills in Records maintenance;
(viii) Computer literacy and competence in computer applications including database management.
- HOW TO APPLY
Only candidates who meet the profile of qualifications, experience and core competences stated above need apply.
Submitted applications should be accompanied by the candidate’s detailed Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of two reputable referees, at least one of whom must be based in Sudan, giving the candidate’s contact details (E-mail address and telephone number) and should be sent to the following address:
National Project Coordinator,
Drought Resilience and Sustainable Livelihoods Programme -PII & PIII (DRSLP-PII&III),
Ground Floor, Flat No. (2) , Building No. (3), Street (41), Khartoum (2), Plot No. (53),
All applications must be received on or before 7th July 2018*****.